Privacy Policy
(For Business Partners, Commercial Partners, Vendors or Contractors Who Are Natural Persons)
Synergic Technology Co., Ltd. (hereinafter referred to as the "Company") recognizes its duties as a Personal Data Controller under the Personal Data Protection Act B.E. 2562 (2019) and is committed to protecting everyone's personal data securely. This notice applies to the personal data the Company holds about individuals in the processes of contacting, recruiting, contracting and working together between the Company and you as a business or commercial partner, as well as the processes by which vendors or contractors contact the Company and offer products or services, procurement, contracting, and the delivery of products and services under the contractual obligations between you and the Company. This policy explains how the Company uses your personal data, what data it collects, why, for what purposes, and how the data is protected.
1. Who Does This Policy Apply To?
This policy covers individuals who are not personnel of the Company, namely business or commercial partners, and vendors or contractors, who are natural persons only.
2. What Is Personal Data?
Personal data means any information about a person that can identify that person, directly or indirectly, but does not include information about deceased persons. Examples include name, surname, phone number, address, email, national ID number, photograph, bank account number and taxpayer identification number.
3. Personal Data Collected by the Company
Your personal data is collected by the Company with which you have a contract or relationship. The data collected depends on your role and status as a business partner or a vendor/contractor. The Company collects only what is necessary and in line with the stated purposes.
| Type of Personal Data | Details |
|---|---|
| General Personal Data | Title, first name, last name, photograph, national ID number, passport number, driver's license number, tax ID number, bank account number, vehicle registration number, current address, registered address, email, telephone number, date of birth, and age. |
| Partner/Vendor Information | Partner/vendor identification code |
| Sensitive Personal Data | Criminal record |
4. How the Company Collects Your Personal Data
4.1 Data received directly from you In most cases, the Company receives personal data directly from you through the processes of contacting and working together between you and the Company, including processes related to contracts and engagement.
5. Purposes and Legal Bases for Data Processing
The Company processes your personal data for purposes, within a scope and by methods that are lawful, transparent and fair, on the following bases: 5.1 To perform a contract between you and the Company, or to act on your request before entering into a contract. 5.2 To comply with the law, and/or to assess the ability to operate, deliver work or perform contractual obligations. 5.3 For the legitimate interests of the Company, without infringing your fundamental rights or freedoms. The Company will request your consent where required by law or where it cannot rely on the bases above. The purposes and details below depend on your role and status.
For Business/Commercial Partners
The Company processes only the data necessary to assess your suitability as a business or commercial partner and to verify the accuracy of the information you have provided.
| Purpose | Details |
|---|---|
| 1. Recruiting business/commercial partners | The Company uses personal data to assess suitability for the role being recruited, to manage the assessment, and to contact, prepare, carry out, evaluate and provide feedback, including where it is agreed that you will become a partner of the Company. |
| 2. Recruiting business/commercial partners in the future | If you do not pass the assessment, the Company will keep your details in its database for 1 year to consider future roles or needs that may suit you. If you would like your data deleted, please contact the Company. |
For Vendors/Contractors
The Company uses personal data for purposes relating to commercial contracts or service engagements, compliance with the law, and/or the legitimate interests of the Company, without infringing your fundamental rights or freedoms.
| Purpose | Details |
|---|---|
| 1. Recruiting vendors/contractors | To assess suitability as a vendor or contractor for the products and services the Company needs, including contacting, preparing, carrying out, evaluating and providing feedback, and where the Company agrees to buy products or services from you. |
| 2. Background checks before engagement | To check whether you have previously been a vendor or contractor of the Company, and whether you have ever abandoned work or failed to deliver work under contractual obligations. |
| 3. Recruiting vendors/contractors in the future | If you do not pass the assessment, the Company will keep your details in its database for 1 year to consider future needs for products and services. If you would like your data deleted, please contact the Company. |
| 4. Contractual remuneration | To process remuneration under contractual obligations, send data to financial service providers for payment, and withhold income tax at source as required by law. |
| 5. Supporting work processes and communication | To support procedures and processes inside and outside the Company, assign system access rights, provide tools and equipment, and communicate, coordinate and publicize activities. |
| 6. Monitoring work-related communications | The Company reserves the right to monitor electronic communications sent through network accounts and devices provided by the Company, to ensure that information resources are used in compliance with the law and Company policies. |
| 7. Investigating and handling complaints | To handle complaints, performance management and review, appeals, violations, investigations, and formal and informal procedures, including requests for assistance. |
| 8. Financial and business reporting and analysis | For management, budget planning, accounting, future planning, business operations and the preparation of reports. |
| 9. Government requests and legal claims | To comply with lawful requests from government agencies, courts or regulators, or with legal claims, including responding to and managing legal cases, in the strictest confidence. |
6. Disclosure of Your Personal Data
6.1 Within the Company
Your personal data may be disclosed or transferred to units within the Company, limited to those involved and only as necessary for the purpose, for internal processes, management and communications, including:
- Procurement staff or staff of other relevant departments, with access rights assigned according to their roles.
- Project or contract management staff who are responsible for managing or making decisions about you, or for the performance of contractual obligations.
- Support departments or teams, such as IT.
6.2 Outside the Company
Your personal data may be transferred to external entities, including:
- External service providers and subcontractors, such as IT service providers, and finance and accounting service providers that pay remuneration, withhold tax and issue withholding tax certificates (Finance & Accounting Outsource). The Company will require them to comply with the law and apply appropriate technical and organizational measures.
- The Company's professional advisors, such as auditors and consultants.
- Government agencies, such as the Revenue Department, in response to lawful requests, with only the necessary data provided.
You may inform the Company that you do not want such data to be disclosed to external organizations or agencies by contacting the Company.
7. Storage and Retention Period of Your Personal Data
7.1 How the Company protects your data: The Company uses appropriate technical and organizational measures to protect your personal data. When data must be transferred to a third-party service provider, the Company will do so only with appropriate safeguards in place.
7.2 How long the Company keeps your personal data: The Company keeps data only as long as necessary for the stated purposes, generally for the term of the contract plus any period the law requires after the contract ends. For example, tax data is kept for at least 5 years, and records of your history as a partner, vendor or contractor are kept for at least 10 years to handle claims or disputes.
8. Your Rights
You have the following rights:
8.1 Right to withdraw consent: You have the right to withdraw your consent to the processing of your personal data at any time while the Company holds your data.
8.2 Right of access: You have the right to access and obtain a copy of your personal data, and to request disclosure of the source of any data obtained without your consent. The Company may refuse a request if it would affect the rights and freedoms of others, or if disclosure is prohibited by law or a court order.
8.3 Right to data portability: You have the right to transfer the data you have provided to the Company to another data controller or to yourself, unless this is contrary to law or affects the rights and freedoms of others.
8.4 Right to object: You have the right to object to the processing of your data on certain grounds, unless the Company has lawful grounds for the processing or must carry it out to comply with the law.
8.5 Right to erasure or restriction of use: You have the right to ask the Company to delete your personal data or stop using it, unless the Company must comply with the law or exercise legal claims.
8.6 Right to rectification: You have the right to ask for inaccurate data to be corrected or incomplete data to be completed.
You may submit a request free of charge through the contact channels below. The Company will consider your request and notify you of the result within 30 days of receiving it.
9. Contact Information
For more information about this Personal Data Protection Policy, please contact: Synergic Technology Co., Ltd. Phone: 02-4289979 Email: [email protected]